Authorize Date Move Request - The Concept
Authorize Date Move Request - The Concept
In TimeMaker, any Production Task, Command or Plan assigned to be executed has a Target Date. A Target Date is the date by which the task needs to be completed.
At times a task cannot be executed on time and the Performer should submit a Date Move request to the Owner of the task. A Date Move request acts as notice to the task’s Owner that the task may not be completed on time, and allows the Owner to approve or disapprove the request to change the Target Date and handle the consequences of the change.
Above is a simple situation. A more complex situation occurs when the organization is composed of multiple command layers.
Let’s take an example of a simple organization:
Now, lets say that Area Sales Manger 1 gives a task to Sales Person 2 with a Target Date of three days. A situation may occur where Sales Person 2 asks for Date Moves from the Area Sales Manger 1 many times (delaying the completion of the task) without the VP Maketing easily finding out about the incomplete cycle and the dangers associated with the delay.To solve such a situation TimeMaker introduced the Authorize Date Move action.
Basically, each user, based on his position in the organizational structure, has a set number of times he or she is allowed to move the Target Date of a task, as well as the number of days for which a Date Move can be approved by him.
The following table describes the situation in our example:
|
Position |
Number of Times |
Number of Days |
| CEO |
Unlimited |
Unlimited |
| VP Admin |
10 |
20 |
| VP Marketing |
10 |
20 |
| Vp Operation |
10 |
20 |
| Area Sales Manager 1 |
5 |
10 |
| Area Sales Manager 2 |
5 |
10 |
| Area Sales Manager 3 |
5 |
10 |
| Sales Person 1 |
NA |
NA |
| Sales Person 2 |
NA |
NA |
| Sales Person 3 |
NA |
NA |
So, in our example, Sales Person 1 is permitted to obtain approval for Date Move requests from his direct senior (Area Sales Manger 1) up to 5 times or 10 days after the original Target Date (whichever is reached first).
In the event Sales Person 1 exceeds his senior’s limit, his senior (Area Sales Manger 1) will receive any subsequent Date Move request and will be able to either reply with Reject Date Move Request or ask for an Authorized Date Move from his senior (VP Marketing). When asking for an Authorized Date Move request, the Area Sales Manager 1 will be able to add his comments to the request. The senior of Area Sales Manager 1, VP Marketing, can then approve, change or reject the Date Move request.
In the event VP Marketing exceeds his Date Move limits, when Sales Person 1 sends a Date Move Request to Area Sales Manger 1, and Area Sales Manager 1 sends an Authorized Date Move Request to VP Marketing, since VP Marketing has exceeded his Date Move limits, he will then have to submit an Authorized Date Move to the CEO.
TimeMaker will eventually incorporate an additional level of Authorized Date Move limits to address the difference between normal and rush tasks - each with its own set of limitations but otherwise working in the same way.